WHAT is the event going to be?
Race Night? Ceilidh? Bingo? Quiz?
Not sure….? Have a look here for some inspiration:
- Hold a karaoke night in your local pub
- Car boot sales (get your family and friends to have a clear out!)
- Ask your local school to hold a non-uniform day
- Take part in a local sponsored walk or fun run or maybe even organise your own with friends and family
- Hold a quiz night with a raffle
- Dinner party or barbecue for 15 friends who each pay £10
- Collect at a local football ground or supermarket (get permission!)
- Ask friends and family for sponsorship money instead of Birthday/Christmas presents
WHO will be involved in organising it?
Getting some people to help is always a good idea. This can be a formal committee, or an informal group of friends that you’ve convinced to help out – someone to look after the money, someone to organise publicity, etc.
WHERE will it be?
Make sure that you have a suitable venue for your event. You’ll need to book the venue, make sure it has all the facilities you need, and that it will be accessible to everyone who wants to come along.
WHEN will it be?
Give yourself enough time to organise everything, but also check that your event doesn’t clash with any other big events, i.e. big sports events on TV.
HOW much do you want to raise?
Set a target. Be realistic, but plan on the basis of the minimum you expect to make – everything else is then a bonus. There are lots of ways to boost your fundraising total, for example, a raffle or auction of items you’ve had donated.
Make a simple budget so you know exactly how much everything is going to cost, and how much you’re going to or hope to make back.
HOW will you let people know about your event?
You need to make sure people know your event is happening. Tell your family, friends, colleagues, neighbours – tell everybody! Use Facebook, Twitter, etc.
Put posters up in as many shops as possible, and also at your workplace. Get the local media involved – we can help you write a press release.
Other Things to Remember
- Don’t be embarrassed to ask for things for free (i.e. your venue). They can only say no, but might reduce costs for a charity event.
- Lists and / or spreadsheets are very useful for keeping you organised. Often there will be many little things that will need doing – and it’s very easy to forget them!